Leamington and Warwick Dramatic Study Club
Management Committee

Minutes of meeting held Saturday 28 November 2009
at 9:30am at the Loft Theatre

Present: Michael Rayns (chair), Gary Atkinson, Elspeth Dales, Martin Eggleston, Chris Foyer, Janet Goldson, Sue Hamilton, Lynda Le Long, Gus MacDonald, Harry Sanders, Sue Wilkinson, James Wolstenholme, Sue Moore (for item 4), Bill Wilkinson (for item 4).

1. Apologies: None

2. Minutes of previous meeting: Minutes of meeting of 26 September 2009 were agreed and signed.

3. Matters and actions arising from minutes:

   1. Support and structural compliance issues – fly tower: Gary Atkinson is liaising with Rob Wootton to work towards the project’s completion. Update scheduled next meeting.
   2. Online Ticket Sales: Progress continues under Harry Sanders and an administrational backoffice launch is hoped for the main house production of The Memory of Water. Update scheduled next meeting.
   3. Theatre Improvements: Sue Wilkinson confirmed all agreed work had been completed.
   4. Boiler: Chillair were scheduled to investigate recent inconsistencies with boiler.
   5. Children in performance: Exact details governing performance for 16+ year olds will not be known until November 2010. Policy remains unchanged until then.
   6. Independent Reviews: The new format of the independent review publications on the Loft Theatre web site was agreed as appropriate.
   7. It was agreed that, after a successful trial with The Weir, drinks are allowed to be taken into main house shows provided they are in plastic glasses.

4. United Reformed Church:

   1. The committee thanked Bill Wilkinson for the time he has dedicated to the project so far.
   2. New designs for a revised ground floor footprint were discussed and it was agreed that the new layout successfully addressed concerns previously raised.
   3. It was confirmed that there was no significant change in the storage space from that in the current buildings. Exact storage allocations for the different departments are to be confirmed at a later date.
   4. The new design (item ii) will be submitted for planning permission and, once this is achieved, the process of tendering will get under way. It was agreed that communication on progress will be via weblogs and programme pieces.
   5. The committee expressed confidence in the negotiating team of Michael Rayns, Gus MacDonald and Bill Wilkinson and confirmed that it was content that they should continue managing the project on behalf of the Company.

Items 5 to 9 were postponed to the next meeting due to time constraints.

10. Date of next meeting: To be agreed by correspondence.

Other minutes available

• 10:00am, 19 June 2010
• 10:00am, 22 May 2010
• 10:00am, 6 February 2010
• 10:00am, 26 September 2009
• 7:30pm, 20 July 2009
• 10:00am, 2 May 2009

• News Index