Leamington and Warwick Dramatic Study Club
Management Committee

Minutes of meeting held Saturday 19 June 2010
at 10:00am at the Loft Theatre

DRAFT MINUTES – NOT APPROVED BY TRUSTEES

Present: Michael Rayns (chair), Elspeth Dales, Martin Eggleston, Sue Hamilton, Lynda Le Long, Charles Mulraine, Harry Sanders, James Wolstenholme.

1. Apologies: Gary Atkinson, Chris Foyer, Janet Goldson, Gus MacDonald, Sue Wilkinson.

2. Minutes of previous meeting: Minutes of meeting of 22 May 2010 were agreed and signed.

3. Matters and actions arising from minutes:

   1. Support and structural compliance issues – fly tower: James Wolstenholme in dialogue with Gary Atkinson.
   2. A meeting has now been scheduled to discuss cost overruns on set-building.
   3. Health & Safety review is still in progress with JW.
   4. ManCom members were reminded to review the existing constitution with a view to incorporating some elements as rules for the new company at the next meeting.
   5. Deadlines for the tenders for the United Reformed Church works have been extended until July 26th 2010.

4. Accounts for y/e 31.08 2009:

   1. Accounts were discussed and approved for the AGM.
   2. A recent retrospective electricity bill was discussed at length and the actions taken to challenge this were supported. Harry Sanders was thanked for his efforts in pursuing the matter to date.

5. Arrangements for AGM:

   1. The AGM will take place in the Loft Theatre Douglas Ford studio as the auditorium will be in use as a rehearsal/build space.
   2. Arrangements were finalised for the 2010 AGM.

6. Other reports:
   

   1. Harry Sanders reported that the online booking system is very close to delivery
   2. The outsourcing of telephone sales has come down to a choice between Warwick Direct and a private company: Outsource Plus Ltd. It was considered on balance that the latter offered a better service and that we would now negotiate with them for best terms. Michael Rayns declared a long term social connection with the company’s owner but no conflicting commercial interest.

7. AOB: The ManCom reflected that this was the last ManCom meeting of the Leamington and Warwick Dramatic Study Club before the new company inception. Thanks were expressed for all those that had gone before and without whom we would not have the theatre company that gives us all so much pleasure.

8. Date of next meeting: To be agreed by correspondence after the AGM.

Other minutes available

• 10:00am, 22 May 2010
• 10:00am, 6 February 2010
• 9:30am, 28 November 2009
• 10:00am, 26 September 2009
• 7:30pm, 20 July 2009
• 10:00am, 2 May 2009

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